Community Classes

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Prior approval requirements

• Prior approval is required. For the IDGS Community Class checklist, please Click Here.

• Each class requires separate approvals, even if the provider is approved for other classes or the class is approved for other individuals that Yedei Chesed provides services to.

  • If the class was not attended, the cost of the class cannot be reimbursed, even if the class was pre-paid.

• By default, individual classes are only approved for attendance up to 5 times a week. If more classes are needed per week, prior approval is required. Please mention to the Approvals Coordinator if you are interested in attending more than 5 times per week.

  • If any elements, such as the rate/fee on the prior approval form change, the invoice in eVero will be rejected, and an updated approval will need to be requested. Please refer to the "IDGS Prior Approvals" section for more information (click here).

Payment types and requirements

• Classes can be processed as reimbursements or as Direct Payments to the community class provider.

  • Community Classes that are set up for direct payment will be entered and processed in eVero by a Direct Pay Coordinator. Please do not submit Direct Pay invoices in eVero. Please send the invoice(s) to FI@Yedei.org.

• An official invoice or receipt from the class must be submitted.

• The following information must be on the attachment.

  1. The legal name of the individual (if the individual has a preferred name, it can be used, so long as it is listed in the current Life Plan).

  2. The name of the class (and subclasses if applicable) as listed on the prior approval form.

  3. Dates of attendance.

     • If an attachment does not have the dates of service, then it needs to be included in the “Description” section in eVero.

     • This also applies to Community Classes that have an unlimited number of classes, such as CrossFit.

     • If the same attachment is going to be submitted for multiple months, the number of invoices should be listed.

       • For example – A community class with attendance from Jan – March; if 3 eVero invoices are submitted using the same attachment, starting with the first eVero invoice, the description should say “1/3 invoices” and subsequent invoices should say “2/3 invoices”, and “3/3 invoices” respectively.

For a copy of the latest IDGS Community Class checklist, please Click Here.