Other Than Personal Services (OTPS)

Prior Approval Requirements for Reimbursements

Once prior approval is received from the FI and an invoice is submitted for reimbursement, the following information in eVero needs to match the prior-approval email from the FI: 

• The Budget line (Program and Category) the funding will be reimbursed from. 

• The name of the provider of the service or item being reimbursed. 

• The Price/Rate 

  • If the price/rate has changed an updated approval is needed to receive reimbursement.  

• The corresponding Life Plan Valued Outcome/Goal that was used to approve the item/service must remain in Section II of the Life Plan for the duration of the service. 

In general, Phone Service, Internet, Clothing, Utilities, and Board Stipend expenses are not reimbursable in OTPS for children under 18 years old where parents are responsible for these costs. Exceptions may be granted by the DDRO; please reach out to the FI for further information.